Electronic Document Management

Introduction to Electronic Document Management Services

Records and documents serve as essential proof of business that was conducted, and are critical for management, accountability, operational continuity, compliance, legal evidence, and also of course for disaster recovery. BCX provides software packages and services, under the Electronic Document Management umbrella, which allow you to create a structured database of electronic documents and records, so you can streamline the content management and business process workflows in your business. We can help you integrate your systems, storage, databases and applications, and automate and digitise paper documents into electronic storage and archiving.

What are Electronic Document Management Services?

Records and documents serve as essential proof of business that was conducted, and are critical for management, accountability, operational continuity, compliance, legal evidence, and also of course for disaster recovery. BCX provides software packages and services, under the Electronic Document Management umbrella, which allow you to create a structured database of electronic documents and records, so you can streamline the content management and business process workflows in your business. We can help you integrate your systems, storage, databases and applications, and automate and digitise paper documents into electronic storage and archiving.

When you keep accurate records, you contribute to an efficient, transparent business, with responsible governance. BCX Electronic Document Management Services extend across the lifecycle of records and document management, from creation, maintenance and use, to the final disposal of records.

For businesses in South Africa, there are published statutory and regulatory compliance Acts and standards that obligate you to manage records properly, to provide access to information, and ensure the authenticity of records. BCX focuses on helping you to automatically and digitally manage your records in order to meet these standards, thus reducing the need for manual procedures.

How Will Electronic Document Management Services Benefit My Business?

Cost Savings

  • Reduce the need to store paper documents
  • Automate processes to reduce staff capacity constraints
  • Speed up and simplify compliance audits

Productivity

  • Access documents and information quickly and easily from anywhere
  • Supplement staff functions through business processes workflows
  • Improve customer and supplier satisfaction because you can find documents more

Security

  • Control and audit access to information
  • Standardise document indexing and versioning
  • Store, back-up and archive documents in a secure environment

Compliance

  • Introduce a records taxonomy that becomes a foundation for greater statutory and regulatory compliance
  • Manage, store and destroy records in accordance with prescribed retention periods

More About Electronic Document Management Services

Electronic Document Management Services from BCX are end-to-end, and can include any or all of the following:

  • Supplying, integrating and supporting document and content management systems, either at your premises or hosted by BCX
  • Consulting on and designing policies for document taxonomy (naming conventions) and statutory and regulatory compliance
  • Supplying, integrating and supporting related business process automation and analytics tools
  • Supplying and supporting a variety of document imaging technologies (paper and film scanning devices)
  • Onsite or offsite digitisation (scanning) of paper records into a structured and indexed document repository or database
  • Physical storage of boxed paper records in a safe and secure environment
  • BCX can further assist you with all of the necessary equipment and services to plan your document management system, including:
  • Systems such as software packages, or a combination of multiple packages
  • Infrastructure including servers and associated hardware to house applications
  • Licensing to ensure compliance
  • Labour and hardware expertise including onsite staff, scanning or other capture devices

Why Choose BCX?

01

BCX offers you an end-to-end Electronic Document Management Service

02

We tailor your service levels to meet needs and business objectives

03

We have 35 years of experience partnering with organisations across both the public and private sectors

04

We offer the best prices for global standard services and products

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